DECEMBER 18, 2013



December 13, 2013


Commissioners of the Urban Renewal Authority


David Neville, Chair


Special Meeting, December 18, 11:00 a.m.

City Hall – Pikes Peak Room

107 N. Nevada Ave., Second Floor

Colorado Springs, Colorado 80903



Approval of November 19, 2013 CSURA meeting minutes


Approval of Financial Report as of November 30, 2013


Accounting Services Engagement Letter – Carrie Bartow


Auditor Engagement Letter – Carrie Bartow


Administrative Services and Financial Services Status – Jim Rees, Lisa Valverde


2014 Proposed Budget – Jim Rees, Carrie Bartow


Conflict of Interest Statement – Dan Hughes


Other Matters


North Nevada Ave. Design Standards Status – Jim Rees, Peter Wysocki







On the 18th day of December, 2013, the Commissioners of the Colorado Springs Urban Renewal Authority of the City of Colorado Springs met in Regular Session at 107 N. Nevada Avenue, at City Hall in the Pikes Peak Conference Room, Colorado Springs, Colorado.

In attendance were:


Merv Bennet

Tiffany Colvert

David Neville

Wynne Palermo

Robert Shonkwiler

Rosemarie Venezia

Also in attendance:

Dan Hughes

Jim Rees

Lisa Valverde

Carrie Bartow

Peter Wysocki

Introduction of Lisa Valverde to the board by Mr. David Neville


Correction to meeting minutes with Mr. Neville abstaining from voting on Item 3, correction noted. Motion by Mr. Shonkwiler, second by Ms. Colvert to approve meeting minutes from the November 19, 2013 hearing. Motion carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).


Ms. Carrie Bartow reviewed the financial reports with the board, report located within the meeting packet. Ms. Bartow asked for the board’s approval of expenditures and relayed the remaining balance of the boards fund through November 2013. Ms. Venezia inquired of the Bass Pro Shops revenue, Ms. Bartow and Mr. Rees explained the revenue will be received in 2014. Mr. Shonkwiler inquired of the base for Ivywild billing and when it will be reassessed. Mr. Rees stated the reassessment will take place in 2014 and the revenue will begin in 2015. Ms. Colvert inquired of the payment for Mr. Gross and the timing. Mr. Rees stated that it is a quarterly payment and staff is reviewing options for City staff to maintain the website. Mr. Neville inquired of the shortage of checks cut this month. Ms. Bartow stated that due to the transition additional checks will be cut later this month. Mr. Neville inquired of the financial reports can be broken down into further detail later. Ms. Bartow stated that the reports can be broken down as needed by the board. Mr. Rees referred the members to the revenue reconciliation sheets. Mr. Neville inquired of the payment received from Vineyards. Mr. Rees stated yes it was received. Motion by Ms. Venezia to approve the financial reports, Ms. Palermo seconded. Motion Carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).


Ms. Carrie Bartow began the explanation of the Accounting Services engagement letter. Mr. Shonkwiler inquired if this was a cumulative number. Ms. Bartow stated yes and Mr. Shonkwiler inquired of the figure for services total. Ms. Bartow estimated $3k monthly. The split of previous administrative duties was explained as Planning Staff taking a portion of the duties and Mrs. Bartow’s firm taking the financial reporting aspects of the job. Mr. Shonkwiler made a motion to approve Ms. Bartow’s engagement letter. Motion by Mr. Shonkwiler to approve the Accounting Services Engagement letter, second by Ms. Palermo. Motion Carried. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).

Mr. Bennett entered the meeting


Ms. Carrie Bartow explained the auditor engagement letter and requested approval for the auditor. Mr. Neville inquired if this was the same company that went over budget two years ago. Mr. Rees stated it was not.

Mr. Shonkwiler made a motion to approve Item 4, the Auditor Engagement Letter, second by Mr. Bennett. Motion Carried 6-0 (Commissioners Raughton, Isabelle and Wood-Ellis excused).


Mr. Rees explained that the City is now providing Staff for the board consisting of potentially eight hours a week, at $27 dollars an hour. Mr. Shonkwiler inquired of total cost per year for Ms. Valverde. Mr. Rees answered approximately $11k per year.


(Mr. Bennett excused)

Ms. Carrie Bartow explained the budget report in detail. The report is located within the packet. Mr. Shonkwiler inquired of the completion of the Lowell project. Ms. Bartow explained the project was completed in 2013. Replacement pages for the budget report were handed out and discussed. (Pg 1 and 11) Ms. Bartow stated she will fill in the figure for Copper Ridge as soon as it becomes available. Mr. Neville inquired of the bottom line in expenditures for 2012 vs 2014 and the significant difference. Mr. Rees stated that there was a reduction in staff that explains the savings. Ms. Bartow inquired of the presentation of reports provided monthly by her and wants to accommodate the board. Ms. Bartow stated she will also take the cash report and provide that to the report monthly. Mr. Shonkwiler inquired of who has signature authority for the board. Mr. Neville stated both he and Mr. Rees will now sign checks and the checks and balances will be in place when Ms. Bartow issues her monthly check report. Mr. Neville inquired of EFT services. Ms. Bartow stated there will be EFTs in place for specific named accounts, not vendors, or unapproved entities. Ms. Bartow reviewed the possible payment options that would be more efficient than check writing. Mr. Shonkwiler stated he would like to see a stronger checks and balances system put in place to deter potential issues. Ms. Bartow went into detail on her firms checks and balances procedures that are already in place to secure the board’s funding. Mr. Wysocki inquired of need for funding in 2014 for City for Champions. Mr. Rees stated that the funding will need to be taken into consideration as soon as the extent is known. Mr. Neville clarified that the budget will be reviewed monthly through the reports Mary K was providing. Mr. Shonkwiler explained that he would like a decision made at a later time as to how much info the board would like to see provided by Ms. Bartow. Ms. Palermo stated she would like to see only things that were significantly changed versus seeing everything over again. Ms. Bartow stated she can provide an executive summary at the beginning of each months report to point out the significant changes. Ms. Bartow stated next month she can provide a different report for the board’s perusal.

Motion by Ms. Palermo to approve the 2014 proposed budget, second by Ms. Venezia. Motion Carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).


Mr. Dan Hughes discussed the statutes provided in the packet and would like the board to agree to abide by those statutes. Mr. Shonkwiler stated that he would like to see all statutes provided in a different format. Mr. Hughes stated he will reformat for the board. Mr. Shonkwiler inquired if there needs to be a provision signed yearly by the board. Mr. Hughes stated as an adopted procedure there is no need to have the board sign, and the adopted policy can be reviewed annually. The posting procedures were also discussed and Mr. Hughes would like an adopted practice. Mr. Neville stated that the board can keep the current procedures in place. Mr. Neville would like to see the Conflict of Interest statement provided for all new board members, and Mr. Shonkwiler would like to see a link to this statement provided on the website.

Mr. Shonkwiler made a motion to approve the Conflict of Interest Statement, second by Ms. Colvert, Motion Carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).

The issue of posting meeting notices was discussed by Mr. Rees. Currently the meeting notices are posted at the City Clerk’s office, 24 hours prior to the meeting.

Mr. Rees to check Commission by-laws to see if there is a rule regarding meeting schedule changes and posting requirements.

Motion by Ms. Colvert to continue the same posting practice as currently used, second by Ms. Palermo. Motion Carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).


Mr. Rees discussed the Nevada Design Standards, the item will be discussed at Planning Commission tomorrow, there was an additional section inserted into the standards, that verbiage is as follows: “The design guidelines are considered an advisory document to be used by the Colorado Springs Urban Renewal Authority (CSURA) in the review of zone change, plat, concept plan, and development plan applications. Applications for projects which have been filed with the City and properties that were developed prior to the adoption of these DESIGN GUIDELINES will only be required to conform to the Design Guidelines if and when the property is redeveloped and requires a zone change, plat, concept plan, and/or development plan submittals required by the City of Colorado Springs City Code.”

Mr. Rees explained that the Planning Commission didn’t want property owners that were already in existence to have to comply with the new standards. Mr. Peter Wysocki, Community Development Director, explained the revision, stating the Commissioners wanted to ensure the exemption for existing property owners from having to comply with the new standards.


Ms. Bartow distributed a letter provided on the EMMA website posted by the trustee giving notice of default to bondholders. Ms. Bartow stated she has had discussions with the bondholders and they are not interested in selling bonds at this point in time. The senior reserves need to be replenished prior to paying into the B bonds. Mr. Shonkwiler wanted clarification on paying the “A” bonds vs the “B” bonds. Mr. Rees stated there are more “A” bondholders than “B” bondholders. Ms. Bartow stated the bondholders are happy with the set up currently. Mr. Shonkwiler inquired of future payments coming to the board. Mr. Shonkwiler stated that he would like an overview of the discussion Ms. Bartow just had, provided in a letter to be disseminated to Council. Mr. Rees stated that there are several reporters that have inquired of detailed reports as well, and he stated that because the board has to pay to access this information, the reporters can pay to have Ms. Bartow provide additional reports.

Mr. Shonkwiler brought up the issue of electing officers before new members are elected, and if a change to bylaws could be made to reflect that officers be elected after new members have been appointed. Mr. Neville stated that he is torn, because institutional knowledge is important and members can be elected ahead of time. Mr. Shonkwiler stated that staggered terms would be desirable, so there is no loss in continuity. Mr. Hughes stated that the Mayor's office would need to be asked to stagger terms. Mr. Rees stated that the request was previously made to the Mayor’s office, and at that time the request was declined. Mr. Hughes stated the easiest way to correct the oversight would be to shorten the terms. Mr. Shonkwiler stated that he would like to see the terms staggered. Mr. Shonkwiler wanted to propose that the election process take place after the new board has been constituted. Mr. Hughes suggested before by laws are changed, perhaps all members of the board be present. Mr. Shonkwiler made a proposal to continue with current officers and have elections in May. Mr. Rees to provide a draft of Mr. Shonkwiler’s request by next meeting, the draft will be placed on next month’s agenda.

Motion by Ms. Palermo to postpone this discussion to the next meeting, second by Ms. Colvert. Motion Carried 5-0. (Commissioners Raughton, Isabelle, Bennett and Wood-Ellis excused).

Meeting adjourned at 12:21 pm.


 2017 Meetings

July 26, 2017
Joint Meeting July 17, 2017

June 28, 2017

Special Meeting June 15, 2017

May 24, 2017
April 26, 2017

Special Meeting April 7, 2017
March 22, 2017

February 22, 2017

January 25, 2017


December 21, 2016
November 16, 2016

November 10, 2016

October 26, 2016

City Council, October 5, 2016

September 28, 2016
August 24, 2016
August 3, 2016

July 20, 2016

June 22, 2016

May 25, 2016
April 27, 2016

City Council, April 6, 2016
Special Meeting, April 6, 2016
March 23, 2016

February 24, 2016

January 27, 2016

 2015 Meetings

December 16, 2015
November 18, 2015

November 10, 2015 CSURA/DDA

October 28, 2015 Special
October 14, 2015 Special
September 23, 2015

September 14, 2015
August 26, 2015

July 22, 2015

June 24, 2015

May 27, 2015

May 7, 2015 Work Session

April 22, 2015

March 25, 2015

February 25, 2015

January 27, 2015

 2014 Meetings

December 17, 2014
December 4, 2014

November 19, 2014

October 22, 2014

October 7, 2014, Special
September 24, 2014

September 10, 2014 Special

July 23, 2014
June 25, 2014
May 28, 2014

April 23, 2014

March 26, 2014

February 26, 2014

January 22, 2014


December 18, 2013
November 19, 2013
October 18, 2013
September 25, 2013
August 28, 2013

June 26, 2013
May 22, 2013
April 24, 2013
March 27, 2013

February 27, 2013

January 23, 2013


November 28, 2012
October 24, 2012

September 26, 2012

August 8, 2012

July 25, 2012

June 21, 2012

May 17, 2012

April 19, 2012

March 15, 2012
March 5, 2012
February 23, 2012
January 31, 2012 Special Meeting
January 19, 2012
January 13, 2012 Special Meeting


December 15, 2011
November 10, 2011
September 15, 2011
August 18, 2011
June 9, 2011
May 19, 2011
April 19, 2011
March 17, 2011
February 24, 2011
January 20, 2011

 2010 Meetings

December 15, 2010
October 28, 2010
September 16, 2010
July 15, 2010
May 20, 2010
April 6, 2010
February 4, 2010
January 21, 2010