csuralogov2
MEETING

JANUARY 19, 2012

AGENDA

Date:

January 12, 2011

To:

Commissioners of the Urban Renewal Authority

From:

Michael Collins, Chair

Subject:

Regular Meeting, January 19, 11:00 a.m.

City Hall – Pikes Peak Room

107 N. Nevada Ave., Second Floor

Colorado Springs, Colorado

Agenda:

1.

Approval of December 15th CSURA meeting minutes

2.

Approval of Financial Report as of December 31, 2011

3.

Project Fee Schedule Discussion

4.

Urban Renewal Impact Study – Anne Ricker

5.

CSURA Retreat Summary – Anne Ricker

6.

North Nevada Avenue Corridor URA Master Plan & Design Guidelines – Jim Rees

7.

Executive Session – Personnel Matters

8.

Other Matters: Sunshine Law – Opening Meetings Law CliftonLarsonAllen Contract

9.

Adjournment

MINUTES OF THE REGULAR MEETING OF THE

URBAN RENEWAL AUTHORITY

OF THE CITY OF COLORADO SPRINGS

HELD ON THURSDAY, JANUARY 19, 2012

On the 19th day of January, 2012 at 11:00 a.m., the Commissioners of the Urban Renewal Authority of the City of Colorado Springs met in Regular Session at 107 N. Nevada Avenue, at City Hall in the Pikes Peak Conference Room, Colorado Springs, Colorado.

In attendance were:

COMMISSIONERS:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

ABSENT:

Scott Hente

Also in attendance:

Bob Cope

City Economic Development

Carrie Bartow

Clifton Gunderson

Mike Bristol

Ivywild School URA

Joseph Coleman

Ivywild School URA

Anne Ricker

Ricker-Cunningham

Ron Butlin

Downtown Partnership

Dan Hughes

CSURA Legal Counsel

Mary-K. Burnett

CSURA Staff

Chuck Miller

CSURA Staff

Jim Rees

CSURA Staff

Chairman Collins called the meeting to order at 11:05 a.m.

Item #1 – Approval of Minutes

Motion was made by Commissioner Harman, seconded by Commissioner Noyes, that the Minutes of the Regular meeting, held on December 15, 2011 and the Special Meeting held on January 13, 2012 be adopted as written; the motion carried.

Item #2Approval of Financial Report

Ms. Carrie Bartow, Clifton Gunderson CPA, reviewed the income and expenditure financial statement for December 2011 as well as the North Nevada Sales Tax TIF as of October 2011. She answered questions from Authority members clarifying expenditures shown in specific accounts and reviewed the amount of property tax TIF received for the year in each Urban Renewal Project area. There being no further discussion Commissioner Kin presented:

RESOLUTION NO. 1744

A RESOLUTION APPROVING THE FINANCIAL STATEMENT AND EXPENDITURES OF THE CSURA FOR THE PERIOD ENDING DECEMBER 31, 2011

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

The financial statement and expenditures of the Colorado Springs Urban Renewal Authority for the period ending December 31st are hereby approved.

Motion was made by Commissioner Kin, seconded by Commissioner Noyes, that Resolution #1744 be adopted.

Upon a Call for the Vote, the following Commissioners voted:

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

Item #3 - Project Fee Schedule Discussion

There being no further business to come before the Commissioners, motion was made by Commissioner Kin, seconded by Commissioner Noyes to adjourn the meeting. Upon unanimous vote, the meeting was declared adjourned at 12:15 p.m.

Mr. Jim Rees reviewed the direction given to CSURA staff concerning fee structure for urban renewal projects. He explained that staff had reviewed the fees and shared a newly amended fee structure. The new fee structure was applied to the Ivywild Project and lowered the percentage of fees for the project. He stated that CSURA staff felt that all points of concern had been considered, acknowledged and addressed. Both Mr. Bristol and Mr. Coleman stated that they were in agreement with the changes and are ready to proceed with the process. The request of 2% of the project generated City Sales Tax will go before City Council later this month. Chairman Collins will make the presentation.

Discussion occurred that directed staff to derive a formula for assigning CSURA overhead costs to projects. Information on this request will be presented at the February CSURA meeting.

There being no further discussion Commissioner Kin presented:

RESOLUTION NO. 1745

A RESOLUTION APPROVING THREE ADMINISTRATIVE PAYMENTS OF $50,000 EACH TO CSURA ALONG WITH THE REIMBURSEMENT OF $44,000 TO IVYWILD SCHOOL DEVELOPERS AS SHOWN IN PROJECT FEE SCHEDULE

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

Three administrative fee payments of $50,000 each for the Ivywild School Project and reimbursement of $44,000 to Ivywild School Project developers has been approved.

Motion was made by Commissioner Kin, seconded by Commissioner Venezia, that Resolution #1745 be adopted.

Upon a Call for the Vote, the following Commissioners voted:

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

Item #4 – Urban Renewal Impact Study – Anne Ricker

Ms. Ricker reviewed an outline of what information the completed Impact Study will include on a general basis as well as on a project specific basis. She wanted this report to ultimately build a compelling picture of the true benefits of Urban Renewal. She stated that she had some real difficulty in obtaining statistics for some of the urban renewal areas. She suggested that in the future that a reporting system be put in place for each urban renewal area, so that current statistics would be made available. Commissioner Kin requested that a reporting element be included in the redevelopment agreement for Ivywild School and all other future agreements.

Discussion occurred concerning ideas on what the final product layout might look like. Ms. Ricker asked that such suggestions be sent to her and that she would be very willing to work with experienced Authority members to make this the best product possible. Several ideas were tossed around concerning the best way to present the finalized impact study to City Council, the Mayor and City staff. Mr. Bob Cope was asked to assist in setting up a meeting with City Council and the Mayor once the project had been completed. There is also the possibility of presenting it at an Informal City Council meeting.

Item #5 – CSURA Retreat Summary – Anne Ricker

Ms. Ricker requested input from Authority members on the outline provided from the retreat. It was decided to put this item on the February meeting agenda. She then shared information on proposed legislation concerning Urban Renewal. There is the possibility of mandated annual tax increment financing reports as well as annual impact report for every Urban Renewal project. She also explained possible legislation that will stop the state backfill for schools. She felt that both these should be followed by CSURA.

Commissioner Hente entered the meeting at 12:37 p.m.

Item #6 – North Nevada Avenue Corridor URA Master Plan & Design Guidelines – Jim Rees

Mr. Rees began by stating that the original North Nevada Avenue Corridor Master Plan had never completed the process for being adopted and implemented by City Planning Commission or City Council. He shared a scope of services by AECOM to update the master plan and complete the public meetings and presentations now required by the City for adopting a master plan. The full scope would cost approximately $37,000 of which he was requesting $25,000 from CSURA. The update would put in place more detailed land uses and design guidelines for the project area and assist City Planners with the review of plans for new development within the area and could be completed by June 2012. There was discussion about the impact of this additional expense on the CSURA operating budget. Commissioners asked if possibly UCCS or the University Village developers might share this expense. Commissioner Venezia suggested that a couple more estimates be obtained to see if this cost was within the ball park for the scope of services being provided. It was finally decided to reconsider this request at a later date when additional information could be presented.

Item #7 – Executive Session – Personnel Matters

Commissioner Noyes made a motion to move into executive session to discuss personnel matters. The motion was seconded by Commissioner Kin and the motion passed unanimously.

Commissioner Venezia left the meeting at 1:20 p.m.

Commissioner Kin made a motion to return to regular session, seconded by Commissioner Noyes. The motion was passes unanimously.

There being no further discussion Commissioner Kin presented:

RESOLUTION NO. 1746

A RESOLUTION APPROVING A ONE YEAR EXTENSION OF AN EMPLOYMENT CONSULTING CONTRACT BETWEEN CSURA AND CHARLES L. MILLER, JR. BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

A one year consulting contract has been approved between CSURA and Charles L. Miller, Jr beginning January 1, 2012 and ending December 31, 2012.

Motion was made by Commissioner Kin, seconded by Commissioner Harman, that Resolution #1746 be adopted.

Upon a Call for the Vote, the following Commissioners voted.

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

There being no further discussion Commissioner Kin presented:

RESOLUTION NO. 1747

A RESOLUTION APPROVING A FIVE YEAR EXTENSION OF AN EMPLOYMENT CONSULTING CONTRACT BETWEEN CSURA AND JAMES W. REES BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2016

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

A five year consulting contract has been approved between CSURA and James W. Rees beginning January 1, 2012 and ending December 31, 2016.

Motion was made by Commissioner Kin, seconded by Commissioner Noyes, that Resolution #1747 be adopted.

Upon a Call for the Vote, the following Commissioners voted:

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

Item # 8 – Other Matters

Ms.Mary-K. Burnett explained that it was necessary to approve the regular meeting day and time as well as the placement for posting public meetings for the Colorado Springs Urban Renewal Authority per requirements of the Sunshine Act for public meetings.

There being no further discussion Commissioner Wood-Ellis presented:

RESOLUTION NO. 1748

A RESOLUTION STATING THAT REGULAR CSURA MEETINGS WILL BE HELD ON THE THIRD THURSDAY OF EACH MONTH IN 2012 AND THAT POSTINGS WILLBE DISPLAYED ON THE BULLETIN BOARD OUTSIDE OF THE CITY CLERK’S OFFICE AT 30 S. NEVADA AVENUE IN THE CITY ADMINISTRATION BUILDING

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

All regular scheduled meetings of CSURA will be held on the third Thursday of each month and that notification will be posted on the City Clerk’s bulletin board at least 24 hours prior to the meetings has been approved.

Motion was made by Commissioner Wood-Ellis, seconded by Commissioner Kin, that Resolution #1747 be adopted.

Upon a Call for the Vote, the following Commissioners voted:

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

Next, Ms. Burnett introduced a contract between CSURA and CliftonLarsonAllen for CPA services through 2012.

There being no further discussion Commissioner Wood-Ellis presented:

RESOLUTION NO. 1749

A RESOLUTION APPROVING THE 2012 CONTRACT AND SCOPE OF SERVICES BETWEEN CSURA AND CLIFTONLARSONALLEN FOR CPA SERVICES

BE IT RESOLVED BY THE COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF THE CITY OF COLORADO SPRINGS, COLORADO, THAT:

The contract for CPA services between CSURA and CliftonLarsonAllen has been approved.

Motion was made by Commissioner Kin, seconded by Commissioner Olson, that Resolution #1748 be adopted.

Upon a Call for the Vote, the following Commissioners voted:

AYES:

Michael Collins

Brian Colvert

Dottie Harman

Jim Kin

Judy Noyes

John Olson

Rosemarie Venezia

Susan Wood-Ellis

The following voted:

NAYES:

None

The motion was declared carried and the Resolution adopted.

The next order of business was to move the next CSURA meeting from February 16th to February 23rd. All commissioners present agreed to the rescheduling of the February meeting.

Item #9 - Adjournment

There being no further business to come before the Commissioners, motion was made by Commissioner Harman, seconded by Commissioner Wood-Ellis to adjourn the meeting. Upon unanimous vote, the meeting was declared adjourned at 1:35 p.m.

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